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Administrative Assistant - Day or Night Shift

Our client, a multi-national leader in oil and gas is looking for an Experienced Administrative Assistant to join them as soon as possible for a full time position in Burnaby, BC!


This company fuels communities by safely delivering high-quality petroleum products to motorists, businesses, consumers and wholesale customers across North America. Through unrivaled dependability and service, they connect communities to the products they need to heat their homes, fuel their industries and drive their economies.

If you have prior experience in high level Administration and are available immediately, this could be a fantastic opportunity for you!

*This position is not transit accessible*

What you would be doing:

  • Receive PSSR documents and review for deficiencies
  • Print and scan documents
  • Upload and download documents from STOworx database
  • Enter document deficiencies in the STOworx database
  • File hard copies of PSSR documents in ordered binders
  • Maintain a WCS document tracking spreadsheet
  • Receive WCS documents and timestamp them
  • Transfer data from Blind Lists into a master spreadsheet
  • Upload documents into the tag printing database
  • Field inquiries from operators and trades personnel
  • Provide updates to the Turnaround team during handover and before meetings
  • Support the scheduler in collecting field updates
  • Provide general admin support to the Turnaround team

What you need:

  • Successful administrative work experience in an office setting (3 - 5 years)
  • Superior ability to communicate effectively, both verbally and in writing
  • Should be competent in utilizing effective time-management skills in order to complete
  • tasks despite frequent interruptions
  • Must be organized and efficient with attention to detail
  • Strong working knowledge of Microsoft Office
  • Team player, positive attitude and friendly personality
  • Must have a functional vehicle

What you get in return:

  • Full time hours (FLEX)
  • Day Shift or Night Shift 
  • Competitive Hourly Wage 
  • Paid weekly by direct deposit 
  • Full benefits after probationary period (medical, dental, paid vacation, paid sick leave, etc)
  • Working with a Fantastic team 
  • Opportunities for career growth 


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