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Executive Assistant


Our client, a highly established Top Employer in BC, has a rare opportunity for an Executive Assistant to joing their dynamic team.  This role will be supporting a Vice-President in the Executive Office. The successful candidate will enjoy autonomy and the challenge of using a diverse range of administrative skills.

The client is innovative, fun, and invests in their people. Our client has been a BC Top Employer for over 10 years, with high engagement scores, an abundance of learning and development opportunities, and a holistic approach to wellness. 


Key responsibilities include:

  • Liaising with the Executive Team, direct reports and other team members
  • Acting independently with a high level of professionalism, confidentiality, judgment and discretion
  • Maintaining calendars, including scheduling and/or rescheduling appointments
  • Preparing correspondence, reports, presentations and spreadsheets
  • Coordinating travel arrangements
  • Providing immediate connection to Directors and broader team ensuring access to VP in the event of an emergency
  • Keeping the executive apprised of deadlines, issues and action items
  • Providing relevant material prior to all meetings
  • Coordinating and assembling relevant information for Board and executive meetings in a timely fashion
  • Administering various financial functions (e.g. monthly budget forecasts, invoices, expense claims and purchase orders)
  • Event planning and implementation
  • Other duties as assigned by the Vice President


What will help you succeed:

  • Demonstrated administrative support experience at the executive level, supplemented by executive assistant training diploma or an equivalent combination of training and experience
  • Experience writing executive level reports
  • Expert PowerPoint skills
  • Excellent organizational skills with an attention to detail
  • Exceptional interpersonal and communication skills with strong editing and proof-reading capabilities
  • Demonstrated ability to prioritize in a changing environment
  • Proven ability to exercise confidentiality, tact and discretion
  • Ability to deal with various stakeholders
  • Solid MS Office skills in order to prepare correspondence, reports, spreadsheets and presentations, and manage a large volume of email
  • Financial knowledge with the ability to prepare budgets and forecasts
  • Team player with a willingness to assist other Executive Assistants during peak periods, as well as cover for them during absences if necessary


Why join? 

  • Strong compensation ($63K to $70K)
  • RRSP matching 
  • Easily transit accessible location 
  • Comprehensive benefits package 
  • 4 weeks vacation
  • Opportunities for growth 


Interviews will be taking place for the Executive Assistant position immediately, please apply with your resume (cover letter not required)

Thank you for your interest and we look forward to reviewing your resume. 

TPD will not share your information with anyone outside of our firm without your approval as privacy and confidentiality are part of TPD's core values.

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